Configuring the Edit Entry screen
The Edit Entry screen is the place on the front-end of your website where the entry creator (or an Administrator) will be able to modify the field values from that specific form submission.
You can choose which fields are editable in the Edit Entry screen.
If you want the user who created the entry to be able to edit the entry, check the "Allow User Edit" checkbox
If the box is not checked, only Administrators and users who have access to editing Gravity Forms entries in the WordPress Dashboard will be able to see the Edit Entry links and edit the entry.
1. Go to All Views
2. Click on the View you would like to Edit
3. If your View doesn't already have an Edit Entry field, add one
For Edit Entry to be possible on a View, there needs to be an Edit Entry field. This will add a link to the edit entry screen on your View.
3.1 Click the Single Entry tab
You can also add an Edit Entry field on the Multiple Entries page.
3.2 Click Add Field in the zone where you want the Edit Entry link to appear
3.3 Scroll down to "Edit Entry" and click on it
You can configure link text and other settings by clicking on the gear icon
Okay, now we've added an Edit Entry field. Let's configure the Edit Entry View layout.
4. Click on the Edit Entry tab available in the View Configuration box
This step and the steps below only apply to GravityView 1.5 or higher.
You will see an empty configuration
When the Edit Entry configuration is empty, all form fields will be displayed as editable. If the Edit Entry tab is configured with fields, then GravityView will only show these fields on the Edit Entry page.
Important! There are some special rules that apply to this section: How does Edit Entry handle hidden fields and field visibility settings?, and Conditional Logic on the Edit Entry page.
5. Click the "+ Add Field" button to add a field to be edited.
6. Click fields to add them to the configuration
In this example, we have added four fields
You can drag and drop the fields in the order you desire
7. To limit field editing capabilities, click the gear icon
You can make fields editable by only Administrators
This is helpful if you have "Allow User Edit" enabled, but you don't want to allow editing of a field by the user who created the entry. In this example, Administrators will still be able to edit the field in the Edit Entry screen.
8. Update the View
Everything is now configured!
Visit the View and edit an entry to see the Edit Entry configuration
Let's take a look at the Edit Entry functionality.
What administrators see
All the fields are visible in this screenshot because we're logged in as administrators.
What the Entry Creator sees
The Entry Creator won't see any of the fields that are limited by role in Step 7. In this example, the Company Name is not visible.