Configuring the Edit Entry screen

The Edit Entry screen is the place on the front-end of your website where the entry creator (or an Administrator) will be able to modify the field values from that specific form submission.

You can choose which fields are editable in the Edit Entry screen.

If you want the user who created the entry to be able to edit the entry, check the "Allow User Edit" checkbox

If the box is not checked, only Administrators and users who have access to editing Gravity Forms entries in the WordPress Dashboard will be able to see the Edit Entry links and edit the entry. 

Related: How does GravityView know who can edit the entry?

Settings box in Edit View screen, with Allow User Edit circled.

1. Go to All Views

2. Click on the View you would like to Edit

3. If your View doesn't already have a “Link to Edit Entry” field, add one

For Edit Entry to be possible on a View, there needs to be an Edit Entry field. This will add a link to the edit entry screen on your View.

3.1 Click the Single Entry Layout tab

You can also add an Edit Entry field on the Multiple Entries page.

3.2 Click Add Field in the zone where you want the Edit Entry link to appear

3.3 Type to search for "Edit Entry" or scroll down to "Link to Edit Entry" and click on it

You can configure link text and other settings by clicking on the gear icon

Okay, now we've added a Link to Edit Entry field! Let's configure the Edit Entry layout.

4. Click on the Edit Entry Layout tab

This step and the steps below only apply to GravityView 1.5 or higher.

Arrow pointing to the Edit Entry Layout tab

You will see an empty configuration

When the Edit Entry Layout configuration is empty, all form fields will be displayed as editable. If the Edit Entry tab is configured with fields, then GravityView will only show these fields on the Edit Entry page. 

Important! There are some special rules that apply to this section: How does Edit Entry handle hidden fields and field visibility settings?, and Conditional Logic on the Edit Entry page.

5. Click the "+ Add Field" button to add a field to be edited.

6. Click fields to add them to the configuration

In this example, we have added four fields

You can drag and drop the fields in the order you desire

7. To limit field editing capabilities, click the gear icon

You can make fields editable by only Administrators

This is helpful if you have "Allow User Edit" enabled, but you don't want to allow editing of a field by the user who created the entry. In this example, Administrators will still be able to edit the field in the Edit Entry screen.

8. Update the View

Everything is now configured!

Visit the View and edit an entry to see the Edit Entry configuration

Let's take a look at the Edit Entry functionality.

What administrators see

All the fields are visible in this screenshot because we're logged in as administrators.

What the Entry Creator sees

The Entry Creator won't see any of the fields that are limited by role in Step 7. In this example, the Hotel Name is not visible.

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